DATA PROTECTION
Bianca Hartley and James Wells, representing LDJ FITNESS, recognise the importance of safeguarding personal data and respecting individuals' privacy rights.
This Data Protection Policy outlines our commitment to protecting personal data in accordance with The General Data Protection Regulation (GDPR) in Europe.
This policy establishes the framework for how we collect, process, store, and manage personal data responsibly and in compliance with these laws.
RESPONSIBILITIES
LDJ FITNESS is responsible for ensuring the proper handling of personal data in their day-to-day activities.
DATA COLLECTION AND PROCESSING
LDJ FITNESS will only collect and process personal data when it has a lawful basis to do so, including but not limited to:
The consent of the data subject
Contractual necessity
Legal obligation
Legitimate interests
The protection of vital interests
PERSONAL CONTACT INFORMATION
If you choose to correspond with us through our website, e-mail or mobile (text message or messaging applications), we may retain the content of your correspondence together with your contact information.
PERSONAL HEALTH INFORMATION
We may collect and safely store information on your health, including any health conditions and physical information (e.g. height, weight, age) in order to safely conduct physical training sessions.
EMERGENCY CONTACT INFORMATION
We require the name and contact number of a close contact in case of emergency during a training session, e.g. falling ill or injury. These will be stored securely and will not be shared with third parties.
INFORMATION USE
We use personal information for the purposes of administrating our business activities and providing customer service to clients and prospects.
We will not obtain personal information unless you choose to provide it. Personal information will not be sold to or transferred to unaffiliated third parties without prior consent. Consent will be obtained through clear and easily accessible means, and records of consent will be maintained.
DATA CONFIDENTIALITY AND STORAGE
We are committed to keeping your personal data confidential.
All data is stored securely online with password protection and 2FA. Only the named representatives of LDJ Fitness have access to client and prospect information.
We will use your personal information solely to liaise about appointments, classes and any follow-up activities, as well as providing us with background information necessary to conduct safe and appropriate training sessions.
We may disclose information when legally compelled to do so.
TRANSPARENCY
Data subjects will be informed of the purposes for which their data is collected and processed at the point of data collection or before, and their rights in relation to their data.
DATA BREACH RESPONSE
A data breach is defined as any unauthorised access, disclosure, or acquisition of personal data that compromises its confidentiality, integrity, or availability. In the event of a data breach, named representatives of LDJ Fitness will promptly:
Assess and mitigate the impact of the breach
Notify affected data subjects in a timely manner, providing details of the breach and actions they can take to protect themselves
Notify relevant regulatory authorities where required by applicable law
DATA RIGHTS
Individuals have the following rights regarding their personal data:
Right to be informed: to know what personal data is collected about them, why, who is collecting data, for how long, how they can file a complaint, and if there is data sharing involved.
Right of access: a right to submit access requests and attain information from the LDJ Fitness about whether their personal information is being processed.
Right to rectification: individuals may request updates to any inaccurate or incomplete data they held.
Right to be forgotten: individuals have the right to ask for their personal data to be deleted
Right to restrict processing: individuals can request that use of their personal data is limited
Right to data portability: individuals may obtain personal data they have previously provided in a structured, commonly used, and machine-readable format.
Right to object to processing: individuals may object to processing of their personal data at any time
Rights in relation to automated decision-making and profiling
To exercise these rights, data subjects can contact Bianca Hartley at the contact information provided below.
CONTACT INFORMATION
Individuals can contact LDJ Fitness with any questions or requests at:
Bianca Hartley